Aspire - Codes Editor
LEA Lens
Code Table Editor on the web - do not make modifications to these codes without talking to an Aspire specialist for guidance.
LEA Codes – permissions are only given to SIS Administrators.
Permissions should not be given to any other users.
Modifying and adding codes should be done with extreme caution.
Making changes to codes can break links to data and remove access to data and prevent functions. If you need assistance, please contact the help desk before proceeding.
LEA Lens
To add Permissions – for LEA Code access to SIS Administrators
Control Master - Edit Groups
Group Permission: Behavior
Manage Behavior Codes For LEA
Group Permission: Enrollment
Manage Language Codes For LEA
Group Permission: Faculty
Manage Job Types For LEA
Group Permission: SEOP (Student Education Occupation Plan) - Manage Activity Types For LEA
Group Permission: Update Student Contact Information
Manage Relationship Codes For LEA
Codes – Table Editor
LEA Lens
Codes - LEA Codes
Classroom Types - These are generic room types. Do not modify – these classroom types are tied to your teacher schedule classroom setup.
Editing could cause data to break.
Codes -Classroom Types – It is best not to modify this.
Types of classrooms – These are generic room types.
These classrooms are tied to School codes tied to Scheduling tied to Teachers – tied to Scheduled Classrooms.
Classroom types tied to classrooms - Under Schools Lens - Codes – Other Codes
These are generic room types. Do not modify these – tied to your teacher schedule classroom setup. Editing could cause data to break.
Codes - Attendance Codes
These are codes tied to student attendance.
These codes should not be modified/ edited during a school year.
When Attendance has already been taken once school has started, attendance should not be modified.
Adding ‘new’ Attendance Codes is fine during a school year. Just do not edit or delete Attendance Codes.
Behavior
Codes - Behavior Actions – Under - Action Type
(Behavior) Found Under Behavior – Custom School Behavior Types
Behavior Action Type – Under Infractions – Mandated by Legislation
Behavior Policy Codes (Policy Violations / school violations – Optional)
Codes - Behavior Actions – Under - Action Type
Codes - Behavior Policies – Optional – Policies are tied to your schools custom Policies. You may not have any defined.
Policy Validations – Optional
Codes - Behavior Types – found under Behavior
Behavior - these are Custom behavior types that are not reported to UTREx – this custom field gives LEAs more options to track behavior types that are not included in
the required federal and state mandated Behavior Types.
Codes - Activity Types – these codes are used for tracking School Activities
School Activity Codes are part of College and Career Plan
Activity Types – used to track extra-curricular activities students are involved in.
(Optional) - these activities can be tracked to help track student progress for scholarship information or school customized awards.
Codes - Relationships – tied to student - View Contacts
Do not modify these. If they are tied to students, hiding or changing them can cause errors in data and corrupt data access.
Codes - Relationships – tied to student guardian/non-guardian Relationships
Codes – Transportation Routes – tied to student transportation information found under Edit Enrollment
These routes are optional and may not be currently setup or used by your LEA.
Transportation -Found under Student Edit Enrollment - Add Transportation when applicable.
Codes – Student Note Types - Found under - Student Edit Enrollment - Notes
Notes -Tied to student Edit Enrollment – Under - Notes
Notes are customized for your school use. These types are only examples.
Codes – Languages – follow the federal guidelines for Language Codes.
Do not make any changes to Languages. Changes could cause failure in UTREx data collections. Language Codes need to be added a certain way to be sent to UTREx for State reporting.
Languages are added in Student Edit Enrollment
Codes – Counseling Note Tags – tied to student summary under Counseling Application (Optional).
You need to type in the name of the color you want to display for the tag.
You can go to the website listed to lookup color names for suggestion of colors.
See: https://www.w3schools.com/tags/ref_colornames.asp)
Typing in color names will display in the color you type in here - on the Counseling Tags on the Student Summary
Counseling Tags are added Under Student Summary - Counseling
Colors display here.
Faculty Job Codes
Found under LEA Lens - Codes - Faculty Job Codes
Faculty Job Codes are under Faculty – Jobs - Title
Subject Codes
LEA Lens – Courses - Subjects – Subject Codes are located by Courses for easy access.
Subject Codes – do not modify Subject codes – they are tied to courses – tied to teacher schedules - tied to student schedules - tied to Graduation Requirements - tied
to Student transcripts. Modifying or changing these codes can break many linked data.
LEA Lens
Other Codes
Opt Out Types – do not modify Opt Outs – tied to student registration - tied to student enrollments.
Found under Student Edit Enrollments
LEA Lens
Codes - LEA Codes
Enrollment - Added – Enrollment Entry Codes
Caution – Caution – DO NOT HIDE CODES that are already in use!
This table is connected to Enrollment Entry Codes - This table should not be altered without extreme caution. Modifying this table can cause errors.
Before modifying , reach out to the Application Help Desk for help. Most codes are hidden if they are not in use by your LEA, this is so the list of
enrollment codes is not so long when enrolling students.
Permissions should ONLY be given to LEA administrators.
Control Master - Groups - Select System Administrator (your LEA SIS Admin group). It may be called something else at your LEA.
Permissions – Group Permissions – Enrollment - Manage Enrollment Entry Codes for LEA.
LEA Lens
Codes - LEA Codes
Added – External LEA
This table is connected to courses – Existing LEAs should not be altered. Only schools that are not listed can be added with thee correct school number.
This list of schools is submitted to UTREx. Schools added or modified incorrectly will cause fatal errors in UTREx.
Caution – Caution – Edit with Caution! If you are not sure, always reach out to the Application Help Desk.
Adding a School – you shouldn’t need to add schools in this school table very often and maybe never. Make sure you put an LEA number and name that is accepted
by UTREx – Only schools that are registered in CACTUS are allowed to be added to this list and submitted to UTREx.
These schools are linked to Master Schedule Courses and submitted to UTREx - Where is this class taught? Do not add test schools, they will create fatal errors in
UTREx. Test school here - was added just for demonstration.
To check for accepted schools - schools are listed in the UTREx Specification Documentation.
Permissions should ONLY be given to LEA administrators.
Control Master - Groups - Select System Administrator (your SIS Admin group). It may be called something else at your LEA.
Permissions – Group Permissions - School – External Local Education Agency
LEA Lens
Codes - LEA Codes
Colleges - added – Accepted Colleges are listed in the UTREx Specification Document.
Adding a College – you shouldn’t need to add colleges in this colleges table very often and maybe never. Make sure you put an LEA number and name that is accepted
by UTREx – Only Colleges who are registered in CACTUS are allowed to be submitted to UTREx.
These schools are linked to Master Schedule Courses and submitted to UTREx
Where is this class taught? Do not add test schools, they will create fatal errors in UTREx.
Some of these colleges are missing from the list and can be added if you are using them.
These schools are linked in the Master Schedule – Courses – and only CE Courses and AP courses (College Courses) - Concurrent Enrollment Schools - Do not add
test schools, they will create fatal errors in UTREx.
Permissions should ONLY be given to LEA administrators.
Control Master - Groups - Select System Administrator (your LEA SIS Admin group). It may be called something else at your LEA.
Permissions – Group Permissions - School – Colleges
