Aspire - Courses - Administration

Permissions

The primary users of the Aspire Courses Software are:

Office Administration – Secretaries, Principals, System Administrators, etc.
Registrars
Counselors
Secretaries - if they are involved in scheduling

LEA Lens - Permissions

Control Master

Edit Groups

To grant access to a specific group, select “Edit Groups”.
On the drop-down at the top of the Edit Groups screen, choose the group for which you would like to give permissions.
Select “Permissions” on the left-hand side of the screen to see the following screen:

Select the permissions you would like to assign to the selected group - Courses

Courses

Add access

When finished, Press Save at the bottom of the screen

Courses – LEA lens

Naming Courses

Examples of Course Name Suggestions:

Grade Level Courses - K-5

Here are some suggestions:
0100 – Attendance Classes – 1st Grade Attendance
0200 – Attendance Classes – 2nd Grade Attendance
0300 – Attendance Classes – 3rd Grade Attendance
0400 – Attendance Classes – 4th Grade Attendance
0500 – Attendance Classes – 5th Grade Attendance

1000’s - Fine Art Classes

2000’s – Social Studies Classes

3000’s - Health / Science Classes

4000’s - English/Language Arts Classes

5000’s - Math Classes

6000’s – Classes that are a little different than the regular core –

This is where a lot of districts/ charters will put ATE Concurrent, or College classes

To Create New Courses - Select New Course

To see all courses - select – the green icon – Displays all Courses

Edit a course – select course card

Begin editing – Save Course

To search for a specific course – start typing the name of the course in the Course field

or type in the title, course code, course core code

To create a New Course - Select New Course

You may need to check numbering first to see what number sequence is available.

Do this by selecting - Display all Courses. Green Icon

Display all Courses

There is a gap in the numbers that are available –

In the example - in the Mathematics category - Course Code: 01165 - and the next Course Code number being used is: 01170 – so, you can create a new Course Code in Mathematics category – available course codes: 01166. 01167, 01168, 01169.

Select - New Course

Add the available Course Code - 01166 –

Add - Course Title

Status - Active

Select - Subject Code -

Select - Mark Set -

Add – Credits – usually this should always be 1.000 or .5000

Add – Weight - weight awards more credit per course for GPA on courses such as AP courses, College courses – high level course content.
Do not select this if not applicable.

Select – Cactus Core Code – start typing number or name

Select – Low Grade Level – High Grade Level

Set By default – Assign Grade
Take Attendance
Post to Student Course History is used for
secondary transcript data but, will be fine left
checked for elementary courses.

Not set - By default - Can have Scheduling Conflicts. This feature is used for allowing courses to be scheduled over the top of each other. (Courses scheduled during the same periods)

Example: Period 1 – student takes more than one course - this is allowed, but don’t set it here.

When running the Scheduling loader, this will cause courses to be scheduled over the top of each other and shouldn’t be allowed when using the Scheduling Loader. It is best to leave this field unchecked.

Notes field: - any information that you want to track about the course.

Save Course

New course – after saving, course will display at the top of the screen to show successfully created or for referencing.

New course – will be added to the course list

After adding the course you will need to go to

Scheduling > Master Schedule

Select - Courses

Select the Subject Code you added the course in or search for the new course

Add the Available Course Code by selecting the green add to make it Active for scheduling –

Add – Credits – Optional

Add – Seats - Optional

Add – Mark Set

Add - Low Grade

Add – High Grade

Status – Course will now be Active

Course will now be available for scheduling.