As an Administrator you can e-mail by School or by Class.
To email by school - Select a School.
Select the Email icon
To email classes – go to the Class and select the email icon – this will only send email to the members of the class.
Compose Email - Select the users you want to send the Message to.
You can send emails that don’t include students and are only sent to the Contacts.
See Options below
Make sure that you have something in the subject field, or the message will not be sent.
Data Tags have been added to help compose messages.
Data Tags fill in the information for you when the email is sent.
To use them you will need to hit the bracket key on the keyboard. Depending on your keyboard layout - It should be next to the P on the right.
When you select the bracket key - you will see a drop-down list of data tags that are available and then you can choose from the default data list. If you do not see it in the drop down, then you would type the bracket and the first letter capitalized. (Example Term 3 – you would type [T and then you would see all data tags that start with T)
Data tags fill in the information from the database when sent.
Be aware, what you type in is in a text pad format.
So, you need to be aware of the spacing when putting in information or it can be just one long paragraph with no spaces or breaks in the data.
The best thing to do is typing in Note Pad and make sure it looks good and then paste it into the body of the email.
Signature:
The Signature field will automatically add your email address and School Name
Footer – you can add what you want or leave it blank
After you click on email you will now see the following message.
The new way that emails are going to be sent is that they are going into a que and then it will break them up into groups by email providers. (gmail, yahoo, Comcast, etc.)
So please be patient and you will be notified when the email has been sent. You will not receive this until the very last email has been sent.
Communication Templates can be created on the Schools Lens for easy formal email.
Users can create Templates and Assign what schools can use them
Selecting a Template – Body Template
You can still modify the body after selecting it.
After Sending Emails –
Go to Communications
Underneath your name at the top of the web page
Communications will list the email that was just sent and all emails previously sent.
Errors will be listed in the Communications - Errors can happen because of bad email addresses.